welcome vendors!

Buddy Referral Program (New)    

Refer a NEW Vendor and receive $50 dollars off booth space

Refer a NEW Sponsor and receive 20% off sponsorship 
___

Please understand! To be mindful of our vendor's success, 

we only allow a few of each type of vendor at the expo.
Secure your place soon!


To apply, either fill out and submit the form below, or download, print, fill out, and mail the form provided along with a check to:

Delmarva Outdoors Expo

P.O. Box 220, Bethel, DE 19931

Application Deadline: 4/15/2022

 

DOE vendor type chart

Vendor Information
 

General Information:

• There is no discount for purchase of multiple booths.

• Vendor Space is limited. Priority will be given to returning vendors.
 

Food Vendor Information:

• Food Vendors must complete all required Temporary Food Applications and all rules and regulations of the

Kent County Health Department must be adhered to during the festival.

• Food Vendors must submit a complete menu for approval during the application process. Any changes to

proposed menu after the Event Organizer must approve acceptance.

• Food booths are also required to display the following: 1) Health Certificate; 2) Fire Extinguisher.

• Food vendors are responsible for their power and water requirements.
 

Do we provide other items?

The Vendor must provide their own tents, tables, chairs and 100’ extension cord if electrical power is requested.

Additional linear feet may be purchased at a rate of $20 per additional foot. Violators will be charged the

additional footage fee prior to opening for business. Vendors will not be allowed to open for business without

paying additional fee or reducing occupied space.
 

When can I load in to my space and when can we load out of the festival?

Vendors can load in on Friday, April 29 from 7am to 2pm. You are not allowed to break down before the close of

the 3rd day after 4:00pm when the festival ends.
 

Will I receive a parking pass and entrance to the festival?

Parking passes are not needed and 3 weekend vendor admissions per 10 x 10 space for entrance to the festival.
 

Vendor Agreement

The Vendor agrees to each and all clauses set forth in this agreement and identified in the Delmarva Outdoors Expo

application herein incorporated by reference. Failure by the vendor to abide by any clauses set forth in this

agreement of the 2022 Delmarva Outdoors Expo, gives Delmarva Outdoors Expo (hereinafter known as DOE)

and/or the authorized agents of DOE, the right to:
 

• Immediately terminate this agreement,

• Require the Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate

the premises.

• Forfeit any and all fees paid to DOE for the right and privilege of participating as a Vendor of the 2022

Delmarva Outdoors Expo.


No clauses of this agreement may be changed in any way or altered without the written, signed permission of

DOE. Agreement clauses are as follows:
 

1. Delmarva Outdoors Expo agrees to provide each Vendor with either a 20’ x 30’ space (food/sponsor), 10’ x

20’ space, or 10’ x 10’ space at the Delaware State Fairgrounds in the designated event area. The Vendor

must provide their own tent; tables, chairs and 100’ extension cord (if electrical power is requested). In the

event the Vendor fails to appear at the festival and claim their reserved space by 1:00 PM, Eastern Time

Zone, on Friday, April 29, DOE reserves the right to assign, and or resell, such space to another prospective

Vendor without further notice, nor refund, to the undersigned Vendor.
 

2. Vendor agrees to indemnify and hold DOE and Delaware State Fair Inc. (Property owner), including its

officers, agents and employees, harmless from any and all liability arising out of the Vendor’s participation

in the festival. This obligation of indemnification shall apply to any acts or omissions, negligent conduct,

whether active or passive, including acts or omissions of Vendor’s agents or employees.
 

3. Vendors shall not sublet their space to anyone.
 

4. Vendor agrees to obey all rules and instructions as directed by DOE’s Vendor Coordinators during the

festival weekend, any failure to strictly adhere to such instructions may result in the immediate termination

of this agreement and immediate forfeitures of any and all fees paid to DOE.
 

5. Vendor agrees and acknowledges that household pets, amplified sound, barbeque grills, within or around

your designated booth space is strictly prohibited. Any violation herein shall be considered a material breach

of this agreement by the Vendor and shall result in immediate termination of this agreement and forfeiture

of any and all fees paid to DOE.
 

6. Vendor agrees and acknowledges to abide by all directions by DOE, which seeks to protect the Delaware

State Fairgrounds and the safety of Festival patrons. Vendor hereby acknowledges its liability, and agrees to

compensate DOE, for any damage(s) caused by, including but not limited to, its representatives, agents,

employees, volunteers, members, vehicles, equipment, materials, objects to the environs and infrastructure

of the Fairgrounds which causes DOE to pay for the repair, replacement, or other remuneration to the

facility for such damage to the environs or infrastructure of the park.
 

7. Out of fairness and consideration of all festival participants, Vendor acknowledges and agrees to only utilize

such space contained within the confines of its booth, and not to extend beyond 3 feet directly in front of its

booth, for any sales, distribution, or other solicitation by DOE participant. Vendor acknowledges and agrees

that they are strictly prohibited from “canvassing” or otherwise roaming the Festival Grounds in any effort

to promote its booth’s purpose unless authorized by DOE.
 

8. As a courtesy to other exhibitors and festival participants, any amplified sound and loud noise from your

booth is prohibited. Additionally, the Vendor acknowledges and agrees that any material of an adult nature

shall be displayed subject to the Federal, State, and Local rules, laws, and regulations regarding the display

of such materials which may be considered obscene or objectionable for view by minors.
 

9. DOE reserves the right to prohibit, within any Vendor booth or on the festival grounds, the display,

advertisement, or other promotion of any business, company, or organization which may be in conflict with

a current event sponsor or preferred vendor. Any questions concerning current sponsors or preferred vendors

should be directed to the Darrell Meade.
 

10. Vendor shall not display, offer for view or sell any illegal or contraband items.
 

11. Vendor shall not display, offer for view, take orders for, sell, or solicit for donation any items that are

imprinted, emblazoned or marked in any manner with any and all the words “2022 Delmarva Outdoors

Expo.” Or Delmarva Outdoors Expo.
 

12. Cancellations / Refund Policy / No Shows: A 50% refund will be given with a written request received by

April 1, 2022. No refunds will be given after April 1, 2022
 

13. DOE makes no representation or guarantees towards actual festival attendance.

14. Vendor understands that DOE has no control over weather, acts of God, acts of terrorism, or governmental

intervention, or any other cause that may prevent and alter and or interrupt, the festival weekend, and

participants shall hold DOE harmless for any losses that could arise because of such event.

15. DOE reserves the right to place Vendors in a booth location at the complete discretion of DOE. DOE

shall have sole and complete authority to place the vendor in any location on the festival grounds,

irrespective of the vendor’s request. DOE makes no representation, nor does it guarantee any volume of

“foot-traffic” of Festival Guests in any area of the grounds. DOE cannot speculate, nor control, the

popularity of one area of the festival over the other.

16. DOE will provide limited overnight security at the festival site on Friday, April 29th and Saturday, April

30th; however, exhibitors assume all risk of loss or damage to exhibitor’s equipment, fixtures and

property from any cause whatsoever. Exhibitor is responsible for securing its display area. The

Indemnified Parties expressly disclaim any responsibility for theft, damage or loss of any exhibitor’s

equipment, fixtures and property before, during or after this event.

17. Vendor upon vacating their booth space(s) will ensure that such space shall be free of any and all trash or

refuse with such being placed in the appropriate containers. Failure of the Vendors to clean their booth

site may result in the future denial of Vendor participation.

18. Signs/Banners/Tents shall be made of a flame retardant material and proof of such fire retardant rating shall

be made available to the County Fire Marshal upon request. Failure to have such fire retardant rating

information available could result in the immediate closure of the Vendor’s operation until such information

is satisfactorily provided. Any losses or damages by Vendor are hereby waived against DOE, for failure to

have such information readily available for inspection by the Fire Marshal.

19. DOE reserves the right to limit the number of additional vendor daily tickets bought under the terms of the

Agreement. Doe will give 3 weekend passes per 10 x 10 space. Additional ticket costs to be determined by

vendor coordinator.

20. Indemnification: Exhibitor assumes entire responsibility and agrees to release, indemnify, defend and hold

Doe and The Delaware State Fair, Inc. and each of their respective parent subsidiary and affiliated

companies, and each of their respective shareholders, directors, officers, employees, agents. Successors and

assigns (“indemnified Parties”) from and against any and all claims, damages, liabilities, losses,

governmental charges or fines demands or causes of action of any kind, including but not limited to personal

injury, death and/or property damage, and cost and expenses, including attorneys’ fees and cost of

investigation and suit (“Damages”) arising from or in any way connected with this Agreement or any

alleged or actual breach thereof or from any act or omission of Exhibitor, its employees or agents. This

includes but is not limited to any claims related to the preparation, handling, storing or serving of food.

Furthermore, Exhibitor agrees that the above indemnity shall extend to all fines levied and/or penalties

incurred as a result of Exhibitor not possessing and displaying current permits and licenses. The terms of

this section shall survive the termination or expiration of this Agreement.

21. Exhibitor agrees that the above indemnity shall extend to all fines levied and/or penalties incurred as a result

of Exhibitor not possessing and displaying current permits and licenses. The terms of this section shall

survive the termination or expiration of this Agreement.

22. INSURANCE: Exhibitors are advised to see that their regular company insurance includes extraterritorial

coverage, and that they have their own theft, public liability and property damage

insurance. Exhibitor, at its sole cost and expense, shall obtain and keep in force during the term of

this Agreement the following minimum amounts of insurance coverage that shall be primary and

non-contributory with any coverage of the Indemnified Parties: (a) Commercial General Liability

insurance with limits not less than $1,000,000 combined single limit per occurrence for bodily

injury and property damage; $2,000,000 general aggregate; $2,000,000 products-completed

operations aggregate; including coverage for premises-operations, products- completed

operations, personal and advertising injury, and contractual liability; (b) Automobile Liability

insurance with limits not less than $1,000,000 combined single limit each accident for bodily injury

and property damage, including coverage for all owned, hired and non-owned vehicles; (c)

Workers’ Compensation insurance with statutory limits; and (d) Employer’s Liability insurance with

limits not less than $500,000 each accident for bodily injury by accident; $500,000 each employee

for bodily injury by disease; $500,000 policy limit for bodily injury by disease. All such insurance

shall insure performance by Exhibitor of the indemnity provisions of this Agreement but does not

limit Exhibitor’s obligation to indemnify. Exhibitor, its representatives and/or subcontractors will be

responsible for providing insurance for their equipment and materials located at the event. At least

thirty (30) days prior to the event, Exhibitor must provide The Delmarva Outdoors Expo a

certificate of insurance evidencing that the Indemnified Parties are included as Additional Insured

under the Commercial General Liability and Automobile Liability insurance and that a Waiver of

Subrogation in favor of the Indemnified Parties is included under all required insurance. All

insurance shall be in a form and from an insurer reasonably acceptable to counsel for DOE.

Exhibitor shall provide DOE at least thirty (30) days prior written notice of any modification,

cancellation or exhaustion of limits and provide DOE with a certified copy of the above policies if

so requested. All certificates of insurance are to be mailed to Delmarva Outdoors Expo P.O. Box

220 Bethel DE 19931 or email delmarvaoutdoorssexpo@gmail.com.

COMPLIANCE WITH LAWS: Exhibitor shall comply with all federal, state, city and local laws,

ordinances, rules and regulations. Exhibitor agrees to be responsible for local, city, state and federal

licenses and permits required. Delmarva Outdoors Expo and Delaware State Fair, Inc., reserves the right

to refuse to allow Exhibitor onto the Event property or remove any Exhibitor from the Event property

premises if Delmarva Outdoors Expo or Delaware State Fair, Inc. believes in their sole discretion that

Exhibitor has not complied with the terms of this Agreement.

For more information contact:
Debra Matalone 703-856-7150
or email at: 
delmarvaoutdoorsexpo@gmail.com